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Unveiling The Best Fleet Management Apps For Enhanced Operational Efficiency

Introduction

Fleet management software allows businesses to track, monitor and give a detailed performance report on a vehicle fleet. It creates more efficiency in driving routes, vehicle inventory, and cost management. 

Did you know the global fleet management market is expected to grow to $53 billion by 2030? 

Moreover, when managing a fleet, you need to know whether the product is on your side. What is the return on investment (ROI)? What kind of safety score is getting achieved? What is the number of hours logged? 

In short, All these metrics need to be known, and in this article, we will find out which fleet management apps you need to use to streamline your operations. 

Benefits of using fleet management apps

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Fleet management apps were created to improve driver performance and safety. The main goal of fleet management is to manage operations cost-effectively and safely. If you are looking to develop a well-managed fleet, here are some key advantages and benefits you receive with it: 

  • Higher profitability: Your business expenses can drop when your fleet is well managed. You can do so by investing further in acquiring new drivers, vehicles and improving your services. 
  • Safety compliance: Fleet management apps allow you to conduct regular vehicle inspections and ensure they are in good condition. Regular maintenance keeps vehicles on the road longer and will enable you to detect any issues early and reduce the likelihood of errors. 
  • Lower costs: Even though you’re paying for the software, did you know it’s continuously alerting you of any required repairs? These repairs that are addressed earlier save you significant amounts of costs. Let’s remember re-route recommendations. Instead of getting stuck in traffic, you’re re-routing (route optimization) and saving enough fuel for much longer trips. People, on average, will spend around 119 hours a year getting stuck in traffic, so fuel consumption can quickly get out of control here. 
  • Smooth workflow and process: Fleet management apps allow you to streamline the processes and workflows in your business. The applications can capture important driver data, and only by logging in on your dashboard you know which vehicles are on the road and which aren’t. 

Real-time information is essential, and fleet management apps provide it to you. With the software, you can keep up with the latest data. 

The top criteria to follow for selecting fleet management apps

When it comes to choosing the right fleet management app, you should follow a few steps for making the right decision, such as: 

  • Identify your fleet’s needs: You don’t need a fleet management app if you own a large business, but it counts for companies of all sizes. Before you go any further, define your business needs and what kind of challenges you are facing. Common business fleet challenges include Poor fuel management, lack of accurate vehicle data, high fleet expenses, and unscheduled maintenance. Remember that you’ll never face one issue, so write them down before choosing the right software. 
  • Know your industry: There’s no such thing as “a solution for all industries” because every industry has its requirements. Your fleet management app should fit your enterprise right because even apps might be only for a specific sector. Therefore, carefully read before you choose one. 
  • Read more about key features: Each fleet management app has unique solutions and critical components, so always see which best fits your business requirements. Not all software will have the same key features, making all of them unique. Is the software user-friendly, or requires you to learn more about it? 
  • See if they offer the basic requirements: Once you’ve completed the required features, choosing all the software that will work for your fleet management is optional. As for basic needs, does the software include GPS tracking? Are you offered a free trial with paid plans? How long have the software creators been in the industry? These are all critical answers you need to get and analyze before you choose a fleet management app. 

Other than that, we recommend also looking at the prices. Some apps might offer the same service but have a higher price. It only sometimes means a higher price can result in better service, so pay close attention. 

Top 4 fleet management apps you should use

Fleetio 

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Fleetio is an excellent fleet management app for automating fleet operations of all sizes and managing asset life cycles through a Fleetio Go mobile app. Fleets can be operated both through outsourced and in-house maintenance. 

The app has multiple types of integrations that automate data collection from field cards and repair shops, plus integrations with numerous telematics solutions and more. While using Fleetio, trying their parts inventory management feature is a good idea. With this, you can track all spare parts, reduce fleet inventory management system costs, clarify your values, and even use actionable data to help you make purchase decisions. 

Pricing begins at $3 per vehicle when billed annually and 4$ per month when billed monthly. The best part is that you can use a free trial to see if the plan fits your preferences. Of course, if you’re unhappy, you can always go with the advanced plan that costs up to $7 per month when billed annually.

Tookan

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Tookan’s fleet management software is an excellent choice to reduce delays when monitoring your fleet management system. When using the software, drivers can pay close attention to their future destinations and get recommendations from the software to reduce time consumption. At the same time, on the road, receive communication alerts and more. 

Critical features of Tookan include: 

  • 24/7 support 
  • Chat support 
  • Email and help desk 
  • Documenting training and videos 

Pricing with Tookan begins at $99 per month when paid annually and goes up to $129 per month when paid monthly. However, remember that the base plan’s cost per task is $0.15. You have a 14-day free trial as a start to see if the software fits your preferences or not. 

AUTOsist

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AUTOsist is a fleet management software that offers flexibility and allows you to store information on your firm’s vehicles. There’s no steep learning curve, so it’s easy to use even if you need to become more familiar with the software. In 2022 and 2023, Forbes chose AUTOsist as the top fleet management software. 

You get plenty of benefits when you choose to use this software. You’ll even find plenty of reviews online about the software. AUTOsist’s key features include: 

  • 24/7 support 
  • Inspection checklists 
  • A service history tracking 
  • Fuel tracking and more 

Pricing with AUTOsist begins at $5 per month per asset but with limited features. The more advanced plan costs $54 per month if paid annually and has many features available alongside. Additionally, the software offers a 14-day free trial if you need it. 

Rhino fleet tracking 

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Rhino fleet tracking for management is an excellent software for you if you want one with Alexa compatibility. An advantage it has over the rest is that it doesn’t have any plan tiers, so you’re getting all features regardless of your plan. 

You can set up service alerts for your fleet and route tracking, even for drivers who are overspeeding or idling too long. Usually, with this software, vehicles are tracked through Amazon Alexa. However, you’ll need to purchase a device for each of your cars, which costs around $40 but remember that you’ll be paying monthly fees from $9.95 to $19.95. 

Overall, Rhino Fleet Tracking is your ideal choice to set up alerts continuously. Also, the software offers different levels of refresh. If you want a more cost-effective method, choose a slow refresh of anywhere between 30 seconds to two minutes. Faster refresh will be more costly, so keep that in mind. 

The starting price with Rhino fleet tracking begins at $16.95 per vehicle, but we recommend you visit the website for a more detailed price. If you choose a custom quote, prices may change, so keep this in mind. 

Never choose unthinkingly 

This is the business we’re talking about, and the last mistake you can make is to choose any fleet management software randomly. That’s why we read enough reviews and recommended some to you, but of course, you must always do your research. 

Read reviews, see your business’s requirements, and what monthly prices the software offers you. After you do your research, happily continue to use the software! 

The Author: 

Tony Ademi is a freelance SEO content and copywriter. Tony has written over 500 SEO-optimized articles for roughly four years, most of which have ranked #1 on Google. When registering, Tony’s primary focus is to research and ensure his content is high-quality carefully.

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